Privacy Policy

1. Controller

Naxon Robotics GmbH
Freddie-Mercury-Straße 5
80797 Munich
Germany

Represented by the Managing Director Yamen Mohisn
Email: info@naxonrobotics.com

2. Summary

We only process personal data to the extent necessary to operate this website and to answer your requests. This website does not set cookies, does not use analytics or tracking tools and does not store any information on your device. Fonts, images and videos are loaded directly from our server, not from third parties such as Google or YouTube. The connection between your browser and our website is encrypted via TLS (HTTPS).

3. Hosting and server log files

This website is hosted by Netlify, Inc., USA. When you visit the website, technically necessary data is processed, in particular your IP address, date and time of access, the page requested, the amount of data transferred, the referrer URL, and your browser and operating system. This data is used to operate the website securely and reliably.

The legal basis is Art. 6(1)(f) GDPR. Our legitimate interest lies in providing the website without errors and keeping it secure. We have a data processing agreement with Netlify. Netlify is certified under the EU-US Data Privacy Framework; in addition, the agreement includes the EU Standard Contractual Clauses. According to Netlify, access logs including IP addresses are stored for no more than 30 days and then deleted automatically.

4. Contact form

If you send us a request via the form, we process your name, your company, your email address and, if provided, your phone number. We need your name, company and email address to answer your request; without them we cannot process it. Providing your phone number is optional.

The form is processed by the form service of our host Netlify, Inc., USA (Netlify Forms). Netlify stores your request in our Netlify account and notifies us by email. We delete the entries there once your request has been handled, at the latest after three months. To detect spam, Netlify checks incoming requests using the Akismet service (Automattic Inc., USA). For Netlify, the data processing agreement mentioned in section 3, the certification under the EU-US Data Privacy Framework and the EU Standard Contractual Clauses apply; Netlify uses Akismet as a sub-processor.

The legal basis is Art. 6(1)(b) GDPR where your request aims at concluding a contract, otherwise Art. 6(1)(f) GDPR. Our legitimate interest lies in answering requests. In addition to spam detection by Akismet, we use an invisible check field. We do not use a captcha.

5. Contact by email

We receive and handle requests from the form and emails you send us directly using Microsoft Outlook (Microsoft 365) provided by Microsoft Ireland Operations Limited, Dublin, Ireland. Processing by Microsoft Corporation in the USA cannot be ruled out. Microsoft is certified under the EU-US Data Privacy Framework. We have a data processing agreement with Microsoft. The legal basis is Art. 6(1)(b) or (f) GDPR.

6. Job applications

If you apply to us, for example by email to jobs@naxonrobotics.com, we process the data you send us for this purpose. This includes in particular your name, contact details, CV, references and information about your qualifications. We use this data solely to review your application and to carry out the application process. Only the people involved in the selection have access to it.

The legal basis is Art. 6(1)(b) GDPR (steps prior to entering into an employment relationship) in conjunction with Section 26 of the German Federal Data Protection Act (BDSG). Where you voluntarily share special categories of personal data with us, such as health information, we process them only within the scope of Art. 9(2)(b) GDPR. We receive and handle applications using Microsoft Outlook (see section 5).

If we hire you, your data will be transferred to your personnel file. Otherwise, we delete your application documents no later than six months after the application process has ended, so that we can defend ourselves against possible claims during this period, for example under the German General Equal Treatment Act (AGG). We only keep your data for longer, for example for suitable future positions, with your explicit consent, which you can withdraw at any time. Applications submitted via LinkedIn are additionally subject to LinkedIn’s privacy policy.

7. Cost calculator

The cost calculator runs entirely in your browser. Your entries are neither stored nor transmitted to us or third parties, not even together with the contact form.

8. External links

Our job postings link to LinkedIn. Data is only transferred to LinkedIn once you click such a link. LinkedIn’s privacy policy applies to that processing.

9. Recipients and retention

Apart from us, your data is only received by the service providers named above, Netlify (including Akismet for spam detection) and Microsoft, each acting as a processor. We do not pass on data for advertising purposes and we do not sell data. We delete your data as soon as it is no longer needed for the respective purpose and no statutory retention obligations apply. Requests that lead to a contract are kept in line with commercial and tax retention periods of up to ten years.

10. No automated decision-making

We do not use automated decision-making, including profiling, within the meaning of Art. 22 GDPR.

11. Your rights

You have the right of access (Art. 15 GDPR), rectification (Art. 16 GDPR), erasure (Art. 17 GDPR), restriction of processing (Art. 18 GDPR) and data portability (Art. 20 GDPR). To exercise these rights, please use the contact details above.

You also have the right to lodge a complaint with a data protection supervisory authority. The authority responsible for us is the Bavarian State Office for Data Protection Supervision (Bayerisches Landesamt für Datenschutzaufsicht, BayLDA), Promenade 18, 91522 Ansbach, Germany.

13. Changes

We update this privacy policy when our website or the legal requirements change. The version published here applies.

Last updated: November 2026. This is a translation for convenience; in case of doubt, the German version prevails.